Have you ever felt yourself so overwhelmed with things to do that you just don’t know where to start?  And then you are too worried about getting everything jumbled that stuff falls through the cracks.  Let me tell you, there are a lot of things to juggle when it comes to planning an event.  Not to mention the pressure of producing a high-quality experience for anywhere from 20-200 people, if not more than that. 

Do yourself a favor and use a chart to organize your needs.  Once you have everything you need listed, you can designate who will be in charge of what, as well as using it as a check list for everything you have accomplished so far.

Here is an example of what your chart might look like: 

As you can see, I have broken everything down into categories.  If you have a planning team, one person could head each of the categories.  Then pin it up where you meet so that everyone can continually see it and be reminded of their tasks.  For the information already determined, such as the theme name or speaker, list those in your chart.  Again, it is about having that easy-to-view, check-boxed list to keep things organized.

As you continue to plan and grow your event, you may find categories that need added or removed.  It also depends on your venue.  For example, if the venue provides all meals, then you won’t have to worry about making a menu. 

Just make sure as you go, that you check each item off of your list, so that you don’t accidentally do it twice.  I hope this helps to ease the burden of planning and to make your event even more outstanding in the process.